2025 Annual General Meeting June 10, 2025 7:00 p.m

Chaired by John Waddington,

President Bytown Voices Executive Committee

Highlights

  • Catherine Smith (Alto) ELECTED Bytown Voices' new president

  • Articles of Association (similar to articles of incorporation) APPROVED (see below)

  • New start time of 7:00 p.m.  established for weekly rehearsals APPROVED

  • Fall rehearsals start Tuesday, September 9, 2025 at 7:00 p.m. but come early to pick up music. 

  • No increases in membership fees:  $125 per session for adults; $60 per session for children

  • Fall session Current Member registration opens July 1, 2025 at 8:00 a.m.   (Get your registration in EARLY to avoid competition with new members starting Aug 1)

  • Fall session for Non-member registration opens August 1, 2025 at 8:00 p.m.

  • Some Executive positions remained to be filled: We need your participation! Please consider helping out with Communications, Outreach, Acting as Vice-President, or serving as our Board secretary.  Contact Catherine Smith at bytownvoices@gmail.com

#1. Welcome, Zoom etiquette

#2. Agenda - approved as presented

Bytown Voices AGM 2025 Agenda final.pdf

#3. Minutes (Draft for approval) of 2024 AGM June 4   Approved as presented

BV 2024 AGM Draft Minutes 4 JUNE MTG.pdf

#4. Items arising from the minutes

None

#5. President's Report  (John Waddington) - Received as presented

BV AGM 2025 June 10 President's report 2025.pdf

#6. Artistic Director's Report (Joan Fearnley)   Received as presented

BV AGM 2025 June 10 music director report (1).pdf

#7. Finance Report (Jon Jones)   Received as presented

Bytown Voices AGM 2025 Financial Report- BV P_L 2024-2025.pdf

#8. Other reports: all received as presented

#8.a Membership Report (Judy Taylor)   

BV AGM Membership Report Bytown Voices Sept 2024- May 31 2025 .pdf      

#8.b Music Librarian's Report (Véronique Pourbaix)

BV AGM June 10 Item 8b Music Librarian Report.pdf

#8.c Publicity & Communications Report   (Mary Forster)

BVJune AGM 2025 Publicity Report (1) (1).pdf

#8.d Website Report (Barb Clubb)

BV AGM Item 8.d Website report.pdf

#8.e Archives Report (Jo Saunders) 

BV 2025 AGM Item 8.e Hard Copy Archives.pdf             

#9. Next Season 2025-2026 (Joan Fearnley)

Verbal report.

#10a. Rehearsal start time (Catherine Smith) 

Rehearsal Start Time Survey Report June 10 2025.pdf      

#10b. Rehearsal start time (Catherine Smith) 

BV Rehearsal Time Survey Results May 2025.pdf      

#11. Articles of Association (Jon Jones)                 Approved as amended   

Bytown Voices Articles of Association Approved AGM June 10, 2025.pdf    

#12.  Nominations for Executive Committee & Election of Executive Committee members (John Waddington) Approved as presented 

BV 2025-26 Executive Committee Appointments June 10, 2025.pdf                                       

#13.  Any other business (John Waddington)
 Nothing to report      

 Adjournment